Events: Weddings
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Wedding FAQs
Frequently Asked Questions! From the Bride & Groom
When should I discuss my menu and what if I don't like the "typical" menu choices?
The wedding meal is a very important aspect of your special day. Final decisions on your menu selections should be discussed four to six weeks prior to your wedding. Our standard menus have been provided only as a starting point. We encourage you to meet with our Wedding Coordinator well in advance of your wedding day. She will be happy to discuss and customize menus to meet your specific requirements and budget.
When do I have to give a final number for those attending the meal?
A guarantee for the number of attendees is required at least seventy-two (72) hours, or 3 business days prior to your wedding. You will be charged for the guaranteed number, or the actual attendance, whichever is greater. Keep in mind, however, that the venue has based all price quotations on numbers reflected in the wedding details, and expected attendance. Any change in current requirements could result in price changes, based on a change in your numbers.
How and when do I pay you?
We require a non-refundable deposit when you sign a contract to guarantee the banquet room. Fifty percent of the estimated cost for your wedding is required 30 days prior to the wedding day, and the remaining balance, based on the estimate, is due seven (7) days prior to the wedding. If the actual invoice shows a balance greater than what was pre-paid, we will invoice you for the difference. On the same note, if you pay more than what is actually invoiced, we will issue you a refund for the difference.
Hopefully this won't happen, but what if I have to cancel?
If, within 90 days prior to the wedding you need to cancel, a cancellation fee of at least 25% of all anticipated charges will be applied. If, within 30 days prior to the wedding you need to cancel, a cancellation fee of 50% of all anticipated charges will be applied.
How late can our wedding dance go, and what time do you close the bar?
Again, this will depend on the location you choose to hold your wedding.
Is there some sort of fee we have to pay if we have a band for our wedding dance?
SOCAN, the Society of Composers, Authors and Music Publishers of Canada, levy fees for all events which have music (live or recorded) or entertainment. These fees, ruled by the Copyright Approval Board of Canada, are as follows:
These fees will automatically be applied to your invoice.
Are there any other costs associated with "off site" catering?
Meal prices quoted do include appropriate staffing based on your guaranteed number for food and beverage; however, an off site catering fee per person (depending on your requirements) will be applicable to cover the cost of transportation, set-up, clean-up, tables, chairs, linens, glassware, dishes and cutlery.
Would you ever "cut anybody off" if they're having too much to drink?
If beverage services are rendered through RCR, we are charged with the obligation and responsibility of upholding and administering the Liquor Act of the Province of Nova Scotia with regard to the dispensing of alcoholic beverages. As such, we reserve the right to refuse to serve any person or group that would result in the venue being in conflict with the Liquor Act, and RCR reserves the right to terminate any event before its scheduled ending time for such reasons.
Can I drop off decorations to the venue prior to the wedding?
Any materials sent to the venue, whether it's table favors, decorations, table centerpieces, or candelabra, must be appropriately labeled and addressed to ensure deliveries are not refused and to avoid materials being unavailable when required. You are responsible for insuring your materials for loss or damage, if you so desire.
Will the decorations be okay in the room if we have to leave them there?
RCR cannot be responsible for the safe keeping of equipment, supplies, written materials or other property left in the function rooms. Accordingly, acknowledge that it will be your responsibility to provide security for any such property and assume responsibility for any loss.
Is parking available at the venue?
The location you choose to hold your wedding dinner/reception will advise you on available parking and any applicable fees.
Is there anything else we need to know before signing?
RCR reserves the right to cancel any function deemed by the management to reflect poorly on the integrity or safety of its staff and other guests in the venue.
